If you’re one of those people who has a hard time keeping up with all the cards you hand out, a business card scanner is a must-have. What makes these devices so essential is that they digitize your contacts so you have a digital archive of your contacts, and make sure you never lose a card again by storing them in the cloud. There are a few different types of scanners out there, but we decided to do some research and comb through the reviews to find the best ones for your needs.
Read on to learn more about our favorite business card scanners.
Our Editor’s Best Business Card Scanners Reviews
- EFFICIENT CARD AND ID SCANNING: The ImageScan Pro 667 is a rugged simplex card scanner. Because it’s USB-powered, you’ll never need to search for an outlet. Weighing just under one pound and about 8” long, it fits on any crowded desk, registration area or mobile cart.
- PROFESSIONAL-GRADE QUALITY: The ImageScan Pro 667 is designed to handle serious workloads. Inside, you’ll find high quality imaging hardware that captures quick, clear images of identification and insurance cards. Outside, you’ll find a durable shell that stands up to continuous use.
- YOUR WORKFLOW, UPGRADED: At just three seconds per scan, the ImageScan Pro 667 makes quick work of capturing any card. Identification and insurance cards are handled easily, along with credit cards with raised characters. Quit wasting time with flatbed scanners. Get the right tool for the job.
- CITRIX READY: Citrix Ready certification provides added assurance that our scanners have met the standards set by Citrix, confirming compatibility within the Citrix environment.
- COMPLETE SOLUTION: The included AmbirScan capture software makes your document scanning easy. Save documents as PDF, TIF or JPG to your local PC, or to one of these popular cloud services: Box, DropBox, Evernote and Google Drive.
- 【Award-winning design】This package includes 1 user software activation license (1-year subscription) and a business card scanner. The tilting “open mailbox” entrance design allows you to easily insert business cards while the innovative built-in USB cable stored in the rear has earned our product Red Dot, iF and G-mark industry awards.
- 【Digitize business cards in seconds】Users can simply save contact info onto smartphones and PCs by scanning or capturing business cards. The optical character recognition technology from PenPower ensures extremely high recognition rates for 26 languages, including English, Japanese, Korean, French, German, Italian, Traditional and Simplified Chinese, etc.
- 【Save contacts to the cloud and access them anytime, anywhere】With an internet connection and the WorldCard Cloud app, it is easy for you to view and manage your contacts anytime, anywhere from an iPhone/Android phone, Mac/Windows PC, and web browsers. Your data is also protected with the automatic backup function.
- 【Multiple quick functions】Scan, recognize and save contacts from business cards, and then directly turn all data into electronic format in a few seconds. WorldCard Cloud provides various convenient functions, such as category management, keyword searches, print samples, call making, emailing, route planning, and connecting to social networks.
- 【Data exchange】Easily integrate with Salesforce, or exchange contacts with software and mail servers such as Excel, Lotus Notes, ACT!, MS Exchange, and Office 365. You can also export contact data to vCard, CSV. Text, and image file format.
- ULTRA COMPACT FOOTPRINT: At about the size of a stapler, the DocketPORT 667 takes up far less space than flatbed scanners.
- USB-POWERED CONVENIENCE: Because it's powered by your computer's USB port, you'll never search for an outlet or carry a bulky AC adapter again.
- IMPORT CONTACTS DIRECTLY TO OUTLOOK: The included single PC software license is compatible with Microsoft Outlook, making importing and exporting contacts easy and hassle-free.
- EXPORT TO CSV: Using optical character recognition (OCR) technology, this software can export contacts to a CSV file for storing your data. From here, CSV files can be uploaded to third party CRMs, such as Salesforce and Google Contacts.
- EASY PROFILE MANAGEMENT: Once that data is in your computer, you’re in complete control of creating and customizing your scanning profiles. Choose between a variety of output types, including PDF, TIFF, JPG, Searchable PDF, Word or Excel.
- IMPORT CONTACTS DIRECTLY TO OUTLOOK: Compatibility with Microsoft Outlook makes growing your contact list simple and easy. Scan your business card in just seconds, and the information will be imported directly into your Outlook address book.
- SCAN TO SHARED CONTACT FOLDER: For executive assistants and distributed office environments, scanning contacts to a shared folder allows for easy contact sharing across your organization. Simply set up your shared folder and start scanning.
- DETECT DUPLICATE CONTACTS: Automatic duplicate detection of Outlook contacts keeps your address book organized and up to date. Never worry about repeating information, and edit contact fields easily if needed.
- EXPORT TO CSV FILE: Using OCR technology, AmbirScan Business Card creates CSV files to conveniently store and backup your data. Upload your CSV to third party CRMs, such as Salesforce and Google Contacts.
- WINDOWS COMPATIBLE: The included single PC software license is supported on Windows 7, 8, and 10 only and runs on both 32-bit and 64-bit operating systems.
- IMPORT CONTACTS DIRECTLY TO OUTLOOK: Compatibility with Microsoft Outlook makes growing your contact list simple and easy. Scan your business card in just seconds, and the information will be imported directly into your Outlook address book.
- SCAN TO SHARED CONTACT FOLDER: For executive assistants and distributed office environments, scanning contacts to a shared folder allows for easy contact sharing across your organization. Simply set up your shared folder and start scanning.
- DETECT DUPLICATE CONTACTS: Automatic duplicate detection of Outlook contacts keeps your address book organized and up to date. Never worry about repeating information, and edit contact fields easily if needed.
- EXPORT TO CSV FILE: Using OCR technology, AmbirScan Business Card creates CSV files to conveniently store and backup your data. Upload your CSV to third party CRMs, such as Salesforce and Google Contacts.
- WINDOWS COMPATIBLE: The included single PC software license is supported on Windows 7, 8, and 10 only and runs on both 32-bit and 64-bit operating systems.
- Scan data from business cards directly into your PC, Mac, or Palm or Windows mobile device. Add information directly to Outlook (Windows only).
- Executive scanner is super accurate and can scan color cards.
- Reads cards in 7 languages from 14 different countries. Verifies and correct US addresses and ZIP + 4 codes.
- Use our software to drag and drop address information from emails and web pages.
- Use drag-and-drop feature to consolidate important business info from email, web sites, and other electronic media
- Creates digital address book from scanned business cards
- Categorize contacts, search, sort, print labels, map addresses
- Synchronizes with most business software including Outlook, Palm, Windows Mobile, iPods, and many smartphones
- Dimensions 9.2 x 8.1 x 2.8 inches; weight 4 pounds
- Business card scanner converts contact information from business cards into digital form. Reads cards in 7 languages from 14 different countries.
- Sends all card data to your Outlook, Palm or Windows mobile device. Verifies and correct US addresses and ZIP + 4 codes.
- It's small enough to fit in the palm of your hand. Business card management was never easier.
- Requires Windows XP/Windows Vista/Windows 7/Windows 8, Pentium processor or later, 64MB RAM, 90MB available disk space (120MB for full installation)
- Includes protective pouch. 8.1 inches long by 6.6 inches wide by 3.2 inches high. 1.3 pounds. Imported.
- Scan business cards in color. Connect through USB.
- Card catcher collects scanned cards. Scans reverse type. Flags duplicate entries.
- Sync with any Palm handheld, Pocket PC, Microsoft Outlook an more PDAs and contact manager than ever before.
- 2 year warranty and free technical support.
- Prints Avery address labels.
- BCR901 Simplex (single side) USB Optical Card Scanner. Ultra-compact footprint saves desk space. Mount and use scanner horizontally or vertically.
- Scans medical insurance cards, driver licenses, laminated cards, photos, etc. (NOTE: Scans cards ONE SIDE at at time.)
- Scan-ID LITE app scans and manages database of card images. NOTE: All card information is manually entered.
- Direct scanning to PDF, JPEG, TIF formats. Fast scans with patented Dual-Side Scaning Technology.
- Fully TWAIN compliant - works with numerous bank, medical, healthcare, and other imaging apps. Windows only - NOT MAC compatible.
Best Business Card Scanners Buying Guide
Before choosing the best business card scanner you should consider following options:
1. What’s the Business Need? First and foremost, you must determine the business need for the scanner you plan to purchase. Are you looking to eliminate the piles of business cards you collect on a daily basis? Or maybe you want to convert business cards into contacts in your existing application?
The type of scanner you purchase will depend on the answer to this question. If you are looking to eliminate the piles of cards, then you will want a scanner with the ability to scan and capture cards as a JPEG image.
If you want to convert business cards into contacts in your existing application, then you will want a scanner with the ability to connect to a network and convert the image into a usable format.
2. What Does the Scanner Do? Once you determine the business need, you will want to evaluate the different scanners available and determine which one will best meet your needs.
Depending on the scanner, you can scan and capture as a JPEG or PDF, convert the image into a usable format, and/or organize the information into contacts in your existing application.
Other features to consider include the ability to scan bar codes and receipts, connect to a wireless network, and the ability to scan a wide variety of business card sizes.
3. How Much Does the Scanner Cost? Cost is always a factor when purchasing any type of business technology. You will want to evaluate the different scanners based on price, and then determine which one will best meet your needs and budget.
Depending on the features of the scanner, you can expect to pay anywhere from $200 – $1,000.
4. Evaluation of the Scanner’s Performance. Once you have narrowed down your selection of scanners to evaluate, you will want to make sure the scanner you plan to purchase will meet your needs.
You should always read the specifications and evaluate how the scanner will perform against your needs.
What else you should know about business card scanners
1. What are the best business card scanners?
There is no definitive answer to this question as it depends on individual needs and preferences. However, some popular business card scanners include the DYMO CardScan, the NeatReceipts Mobile Scanner, and the Epson Workforce DS-40.
2. How do business card scanners work?
A business card scanner is a device that can be used to scan and store the information on a business card. The device is usually handheld and can be used to scan the business card of another person.
3. What are the features of business card scanners?
Some business card scanners come with special features, such as the ability to read business cards in multiple languages or the ability to scan both the front and back of a business card. Other features may include the ability to export contact information to a variety of different formats, such as vCards, CSV files, or Microsoft Outlook.
4. How much do business card scanners cost?
The majority of business card scanners cost between $50 and $200.
5. What are the benefits of using a business card scanner?
Some benefits of using a business card scanner are that it can help you keep track of your contacts, it can save you time by automatically adding information from the business card to your contact list, and it can help you keep your business cards organized.
Conclusion
On the market, there are numerous best business card scanners. Hopefully, the list of the top ten best business card scanners will save you time researching and deciding on the best one for you.